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AI- 14076   58.    
Broward County Commission Regular Meeting
Meeting Date: 05/07/2013  
Director's Name: Lois Wexler
Department: County Commission  

Information
Requested Action
MOTION TO APPROVE six recommendations which serve as the basis for the consolidation of E-911 communications and dispatch as generally contained in the final report submitted by the Broward County Consolidated Communications Implementation Advisory Board (I-Board), noting slight modifications, in accordance with Resolution 2012-159 of the Broward County Board of County Commissioners (Board).

These recommendations for consideration by the Board are as follows:

1. County Commission adopts a plan for cooperative countywide consolidation of E-911 communications and dispatch to be operated (or contracted for operation) by Broward County funded through County ad valorem taxes (authorizes up to .17 mills in FY 14), E-911 revenues, one-time bridge funding dollars and funds allocated in Sheriff’s Office budget for dispatch and communication services for operation by October 1, 2013.

ACTION:  (T-12:16 PM)  Approved.  (Refer to minutes for full discussion.)  (See Yellow-Sheeted Additional Material, dated May 7, 2013, submitted at the request of the City of Plantation and County Administration.)

VOTE: 5-4. Commissioners LaMarca, Ritter, Ryan and Mayor Jacobs voted no.

2. Broward County takes the lead in the coordination of the communications professionals among the current E-911 operators to address consolidation of the sites, consolidation of the infrastructure, consolidation of the respective staffs of the current operators, and the establishment of a professional structure with accountability based upon performance metrics that will meet or exceed national standards.

ACTION:  (T-12:16 PM)  Approved. (Refer to minutes for full discussion.)  (See Yellow-Sheeted Additional Material, dated May 7, 2013, submitted at the request of the City of Plantation and County Administration.)

VOTE:  9-0.

3. The status of the existing professional/technical boards/committees be codified within County Code of Ordinances, Administrative Code or County Administrator Policy and Procedures, as appropriate, to assure the continuance of their contributions to a consolidated system.

ACTION: (T-12:16 PM) Approved. (Refer to minutes for full discussion.)  (See Yellow-Sheeted Additional Material, dated May 7, 2013, submitted at the request of the City of Plantation and County Administration.)

VOTE: 9-0.

4. The County develops a methodology to equitably compensate the owners of the three Public Safety Answering Points (PSAPs) sites recommended by the I-Board for the use of their facilities.

ACTION: (T-12:16 PM) Approved. (Refer to minutes for full discussion.)  (See Yellow-Sheeted Additional Material, dated May 7, 2013, submitted at the request of the City of Plantation and County Administration.)

VOTE: 9-0.

5. The County Commission maintains governance over the system, with the system being a unit of county government with management reporting to the County Administrator, whether the County Commission chooses to operate the system or contract for its operation.

ACTION: (T-12:16 PM) Approved. (Refer to minutes for full discussion.)  (See Yellow-Sheeted Additional Material, dated May 7, 2013, submitted at the request of the City of Plantation and County Administration.)

VOTE: 9-0.

6. The County Commission makes its best effort to have the cooperative countywide consolidated E-911 communications system as recommended herein operational by October 1, 2013. (Commissioner Wexler)

ACTION: (T-12:16 PM) Approved. (Refer to minutes for full discussion.)  (See Yellow-Sheeted Additional Material, dated May 7, 2013, submitted at the request of the City of Plantation and County Administration.)

VOTE: 9-0.
Why Action is Necessary
Board approval is necessary on the consolidated E-911 communications and dispatch system recommendations.
What Action Accomplishes
Allows for the consolidation of the E-911 communications and dispatch system.
Is this Action Goal Related
Previous Action Taken
Summary Explanation/ Background
On April 23, 2013, the Board of County Commissioners approved a Motion to Consider Rescission of agenda item No. 55 A and B at its March 19, 2013 commission meeting relative to implementation of a consolidated E-911 communications system in an anticipation that a majority of the Board would agree to fund regional communications and dispatch.

As background, the County Commission created the Broward County Consolidated Communications Committee to look at the issue of regional communications. This Committee made several recommendations, and the I-Board was created to develop strategies for implementing a regional communications system. The I-Board issued an interim report and a final report, which included among a series of recommendations, and a recommendation that the County Commission create and fund the regional system through ad valorem taxes. Subsequently, City Commissions representing 23 of Broward’s 31 cities or 87% of the county’s population, passed resolutions requesting that the County Commission fund the regional communications dispatch system through ad valorem taxes.

The Board, through approval of the aforementioned recommendations, does so voluntarily and invites all 31 municipalities and the unincorporated area to participate. A consolidated system will enhance safety and ultimately reduce costs. The Board further encourages Broward cities to pass these savings on to their residents, where appropriate.
The first recommendation would necessitate a phased increase in the millage rate of up to .17 mills for FY 14 to supplement funds currently in the Sheriff’s Budget for communications and dispatch. This would result in an estimated $21 increase for the average homesteaded property with a taxable value of $121K. Based on current property valuations, .17 mills will generate approximately $20.3 million. It also allows the County to use non-recurring dollars previously set aside for bridge funding for municipalities running their own Public Safety Answering Points (PSAPs) without County funding.

The second and third recommendations address the need to manage through performance metrics and allow for input into the system. Both are principles the County routinely embrace.

The fourth recommendation related to housing the functions of the regional system. As part of the I-Board’s final report, five PSAPs– BSO Public Safety Building, Coconut Creek Public Safety Building, Hollywood Fire Rescue Station, Pembroke Pines Fire Rescue and Sunrise Police Department – were independently reviewed by an engineering/architect firm for suitability based on the I-Board’s approved scope of services. Based on considerations related to redundancy, security; modern and secure technology infrastructure; and ability to house personnel required to operate the system, the Sunrise Police Department, Coconut Creek Public Safety Building and Pembroke Pines Fire Rescue PSAP locations were recommended. The original estimates for a consolidated system contemplated compensation for the approved PSAPs.

The fifth recommendation asks that the County manage the system as a unit of County government, whether the function is performed directly or through a contract. Sheriff Israel has expressed an interest in entering into a contract with the County to perform this service on behalf of the community. Administration would not be opposed to a contractual relationship, which properly addresses the principles necessary to effectively manage the system efficiently and cost effectively.

Lastly, the final recommendation is for the County to implement this program by October 1, 2013. Recognizing a transition will be necessary, and will require the cooperation of everyone involved, the County will do its best to expedite consolidation.
 

Fiscal Impact
Fiscal Impact/Cost Summary:
If all municipalities participate, except for Coral Springs and Plantation, the estimated cost of the system based on self-reported figures is approximately $47.7 million. After subtracting the projected 911 revenue of $4.1 million and the estimated cost of services for the Port and Airport of approximately $1 million, the net cost of the system would be $42.6 million. The current general fund cost in the BSO budget is approximately $18.7 million net of 911 revenues ($20.9 million total less $2.2 million in 911 revenues). The Broward Sheriff’s Office has been notified of the County’s intent to remove $20.9 million from their general fund budget in FY 14 that funds call taking and dispatch services.

Therefore, after reallocating the $18.7 million from the BSO budget to the consolidated system budget the county would need to allocate up to $23.9 million in additional funds from general fund resources since the “efficient” system will take some time to achieve. As indicated above, .17 mills will generate $20.3 million and the one-time bridge payment funds could be used in FY 14. These figures will need to be refined as part of the FY 14 budget process. One-time funds from the general fund and 911 fund will also be needed for one-time equipment relocation and other transitional costs that will be determined once the transitional plans are completed.
 
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