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AI- 21526   29.    
Broward County Commission Regular Meeting
Meeting Date: 03/15/2016  
Director's Name: Robert Miracle
Department: Finance & Administrative Services Division: Purchasing

Information
Requested Action
MOTION TO APPROVE Request for Proposals (RFP) No. R1426611P1, Fire Station Alerting System.

(Transferred to the Consent Agenda.)

ACTION: (T-10:26 AM) Approved.

VOTE: 9-0.
Why Action is Necessary
Board approval is required for Request for Proposals.
What Action Accomplishes
Approves a Request for Proposals solicitation to engage the services of a qualified firm to provide a fire station alerting system.
Is this Action Goal Related
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE OFFICE OF REGIONAL COMMUNICATIONS AND TECHNOLOGY RECOMMEND THE APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development has not assigned a County Business Enterprise (CBE) participation goal for this procurement because there are no certified CBE firms that may be able to provide the services requested. (Exhibit 2)

The County provides fire department dispatching services to the Broward Sheriff's Office (BSO) Department of Fire Rescue, and municipal fire departments throughout the county. At this time, 106 fire stations are alerted and dispatched by the County.

Dispatch operations are conducted from three public safety answering points (PSAPs), geographically located in the north, central, and south areas of the county, with specific station alerting and dispatching responsibilities assigned to each PSAP.

The current fire station alerting (FSA) system is the Zetron Model 26/6 system. This system utilizes the Zetron Model 26 station encoder at each PSAP. Dispatch data is routed via the County's microwave system to an ultra high frequency (UHF) T-Band base station located at the County's Public Safety Building tower site. Dispatch voice audio is routed to the countywide trunked radio system and is broadcast on designated dispatch talkgroups.

Fire station equipment consists of a Model 6 station unit, interfaced to a UHF radio for station alerting functions and an 800 megahertz trunked radio for voice messages. Individual fire stations have public address systems, station zoning, and other custom features installed in each station, based upon individual department and station requirements.

Zetron has indicated that the Model 6 station unit has reached end-of-life and is superseded by a newer model.  Zetron further advised the County that the Model 26 encoder will reach end-of-life in 2020.

The purpose of this solicitation is to engage the services of a qualified firm to propose a detail system design, implement all the necessary hardware and software to support their detail system design, and provide manufacturer certified training for a new countywide Fire Station Alerting System.

Broward County proposes to replace the Zetron FSA system to support current and future fire department  alerting needs. The new FSA system will be interfaced with the existing Motorola PremierOne computer-aided dispatch system, the proposed public safety microwave and Project 25 trunked radio system communications infrastructure. The new FSA will also provide end user departments the option of enhanced fire station functions.

The RFP procurement method was selected for this project to best serve the County with prescribed evaluation criteria based upon the firm's specialized experience and technical expertise, which is considered to be of primary importance in evaluating vendor submittals.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357- 6070

Fiscal Impact
Fiscal Impact/Cost Summary:
The total estimated project cost of initial capital and operating maintenance is $700,000. Funding for this project will be from the General Capital Outlay Fund No. 3010-022-1220-6442.

Requisition No. OCT02121600000000018; Folder No. 1426611
Attachments
Exhibit 1 - RFP R1426611P1
Exhibit 2 - Goal Memorandum dated February 17, 2016

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